Scanner Software - Inbound Train
This function is used to receive items when a train arrives. You may receive the entire
contents of the train, or any portion of items. There are four main sections to this screen, highlighted in yellow.
Inbound Shipment
This section is used to enter details about the train. These details will remain the same for all items you're
receiving from this train.
- Enter the Train #. This could be the IMO or VIN number, or any other identifying
number for the train.
- You may enter the Train Description. This is a description of the type of train, such
as bulk carrier or container ship. This will help you distinguish this train from a bunch of others in the list.
- You may enter the Manifest # from the invoice for this train.
Container Data
This section is used to enter details about a container from the train. The container can be a single item,
or it could contain several boxes that you will also enter into the software. These details will remain the same
for all items within the container. It's also possible that you will receive more than one container from this
train.
- You may enter the Container Type that you're receiving from the drop down list.
Depending on your selection, you'll be able to enter more details about this container in
the fields below.
- You may enter the Description of the container to help you identify it from other containers later.
Auto Dispatch
This section is used to automatically deliver items that you have received. You may also allow customers to pick up items and sign for
them. This can be helpful for items that need to go out as soon as they arrive.
- Select the Dispatch Type from the drop down list.
- Enter the Truck or Unit. This identifies the truck that is delivering this box
or the unit that is receiving it.
- The Run number is entered for you, but you can change this if needed.
- Enter the Mark For for this box. This is the unit receiving this box.
Shipping Unit Type
This section is used to enter information about the shipping unit that is inside the container. You may have one or more
shipping units inside this container.
- You may select the Ship Type from the drop down menu. This will help you identify this box
later. Depending on your selection, you may enter more details such as Description,
Project Code, Req Del Date, Package Type, Tracking #,
Carrier, or Invoice #.
Shipping Unit
This section is also used to enter information about the shipping unit that is inside the container. You may have one or more
shipping units inside this container.
- Scan or enter the TCN. This is the 17 digit transportation control number for the box, located on the box
label. If you are able to scan a 2D (two dimensional) bar code on the box label, most or all of the required fields
below will be filled in for you.
- You may enter the Ship From. This is the 6 digit address code for the unit that shipped the box.
- Scan or enter the Mark For. This is the 6 digit address code for the unit that the box is going to.
- You may select the transportation Priority. 1 is the highest priority and 4 is the lowest.
- Scan or enter the Piece #. You may also add a multiple piece shipment. This happens for various reasons,
such as when large items are ordered in quantities, like truck tires. They often arrive with the same TCN number, but as
piece 1 of 4, 2 of 4, etc. If this is a multiple piece shipment, enter the start piece number, followed by a period
and the stop piece number. For example, for a 4 piece shipment, enter 1.4 to create all four pieces at once.
- Enter the Type Pack. This is a 2 digit code, such as BX for box.
- Enter the Weight (in pounds) and Cube (in cubic feet).
- You may enter the Length, Width, and Height of the box (in inches).
If you enter these measurements, the Cube will be calculated for you.
- You may enter the TDR for the box, if you have a transportation discrepancy.
- You may enter the Storage location of the box, if one exists.
The buttons towards the bottom perform the following functions:
- Cont Detail – This allows you to enter more detailed information about your
container, such as the container TCN, address codes, dimensions and weight, and shipment type. This is useful if
you have more specific information to record about your container.
- Lineitems – This allows you to enter line item data to your shipment box. This is useful if
you have IRRDs (issue release receipt documents) or 1348s that you are able to scan.
- Find – This allows you to search through scanned records.
- List – Displays a list of scanned records.
- Save - Saves your data.
- Done – Exits this screen.
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