Outbound - Ship Item

This function is used to ship a single item quickly, using just one screen. To do this:

1. Select the Outbound menu.
2. Select Ship Item.
3. The top section is used to enter information about the item that you're shipping. The first field is Document #. This is unique to this item, and it is often the requisition number that was used to order the item.
4. Next, enter the NSN, or National Stock Number. This is a specific number used to identify this item. If you cannot locate this number, use the check box for Unknown NSN.
5. You may fill in the Nomenclature for this item. This is the name of the item, such as flash lights or tires.
6. Enter the RIC From, or Routing Identifier Code. This is a three character code that identifies an organization for routing.
7. Enter the Distribution Code. This is a three character code that indicates who will receive the supply status.
8. Enter the Unit of Issue. This is a two character code such as EA for each.
9. Enter the Qty Issued. This is the quantity of items issued to you.
10. You may enter the Unit Price, Per Unit Weight (in pounds) and Per Unit Cube (in cubic feet).
11. Enter the Condition Code, such as A for new and reconditioned items.
12. You may enter the Signal Code, IRRD Project Code, Supply Priority, and Supp Address, if needed.
13. Now that you have entered the information about the item, you can begin entering information about the box, or multipack. The TCN, or transportation control number is created for you, based on the document number. This number should be unique to this box, to help identify it. You may change the TCN if needed.
14. You may enter the BL #, or Bill of Lading number if you have one.
15. Enter the Weight (in pounds) and Cube (in cubic feet).
16. You may enter the Length, Width, and Height of the box (in inches). If you enter these measurements, the Cube will be calculated for you.
17. Use the drop down menu to select the correct box Type In some cases, you may enter the box Description.
18. You may enter the POE, or point of embarkation and the POD, or point of debarkation.
19. Use the drop down menu to select the Ship From, which is typically your address code.
20. Use the drop down menu to select the Ship To address code that this box is being shipped to.
21. Use the drop down menu to select the Mark For, which is the unit receiving this box.
22. Enter the correct Priority for this box, with 1 being the highest priority.
23. Enter the Type Pack, such as CT for container or BX for box.
24. Use the drop down menu to select the correct Ship Mode.
25. You may enter any other information about this box in the optional fields as needed. Any additional information that you enter will be helpful to the person receiving this item.
26. Fill in any additional information that you have for this box, including:
• Project code
• ETA– estimated time of arrival (see below)
• TAC– transportation account code
• Water Comm– water commodity code
• Air Comm– air commodity code
• HAZ UN / NA– hazardous United Nations code
• HAZ # – hazardous number
• HAZ Class– hazardous class code
• Temp Range– temperature range
• RDD– required delivery date
• Build D/T– the build date is filled in for you
• T9 Notes– notes to appear on your TCMD T9 records
27. Once you have completed your entry, click Save.

Per the DTR the Estimated Time of Arrival Codes are as follows. This is an Alphanumeric Code that represents the days required for delivery.

• 0 = Same Day Delivery
• 1 = 1
• 2 = 2
• 3 = 3
• 4 = 4
• 5 = 5
• 6 = 6
• 7 = 7
• 8 = 8
• 9 = 9
• A = 10
• B = 11
• C = 12
• D = 13
• E = 14
• F = 15
• G = 16
• H = 17
• J = 18
• K = 19
• L = 20
• M = 21
• N = 22
• P = 23
• Q = 24
• R = 25
• S = 26
• T = 27
• U = 28
• V = 29
• W = 30 – 35
• X = 36 – 40
• Y = 41 – 50
• Z = Over 50

The buttons towards the bottom perform the following functions:

TCMD - This displays the TCMD form, and allows you to enter container information using the TCMD layout. This can be helpful in showing you where your data will appear on the document. You must first Save the record before you can click on this button.

• The Ship From, Mode, Trans Control No., Mark For, Priority, and Ship To will already be filled in for you. You may enter any other information you have.
• Be sure to Save your changes. You may click on the Print button to print a copy of the TCMD. You may click on the X in the upper right corner of the screen to return to the previous screen.

RF Tag - Allows you to write an RF tag for this shipment. Enter the POE, POD, Operation, Commodity Class, Free Text and RF Tag number fields. Select the Save and Return button to write the tag and return to the previous screen.

Print - Allows you to print Container Manifests, TCMDs, MSLs, Tally Sheets, and Packing Lists for this shipment. You may send these documents directly to the printer selected below, or you may preview them first.

Save - Saves the new record or changes made to the currently displayed record.

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