Dispatch - Convoy

This process allows you to create convoys or edit existing convoys. You can prepare convoys that are going to different mission/stop locations, and then put them on a route for delivery. The actual convoy can consist of one or more mission/stops. The details about convoys are sent to the convoy server as each phase of the convoy is underway.

On this screen, you will see a list of recent convoys in the grid. You may select a convoy to view details or make some changes, depending on the status of the convoy. You may also create a new convoy by selecting the New Convoy button towards the top of the screen. To do this:

1. Select the Dispatch menu.
2. Select Convoy.
3. Select New Convoy.
4. Enter the Mission name for your convoy.
5. Select the Transponder Type for your convoy.
6. Enter the Transponder number for your convoy.
7. You may also enter the Pallet Rider, Rider Extra Info, or Rider Rank for your convoy.
8. Be sure to Save your changes.
9. Next, you'll need to add containers to your convoy. You may select containers from AMS that have RF tags, or you can add new containers. Select the Add button.
10. If you don't have containers loaded with RF tags, you may see a message displayed that there are no containers available. You will be able to add containers later. Click on OK.
11. On the next screen, there are four sections.
• The top section shows the details for the Current Convoy, such as the mission and any driver info.
• The Current Stop section is where you'll need to enter details for each of your stops.
• The Signed Info section will be filled in when your convoy has been signed for.
• The RF Tags grid will show a list of all containers with RF tags for each stop, once they are added.
12. The next step is to fill in the details of the Current Stop. The Stop number is filled in for you, but you can change this, if needed. Select the Mark For for this stop, which is the location that is receiving the containers from this stop. Enter the Camp or RUC Name next. Finally, use the drop down menu to select the Camp or RUC to show if this stop is a camp drop or a RUC delivery. The Prepared Date will be filled in for you.
13. Next you can add containers to this stop using the Load Tags button just below the grid. Select the containers to add from the list.
14. If no containers are available, you can add containers to this stop using the New RF Tag button just below the grid. Fill in the RF Tag number, the TCN number, the Piece number, and select the Mark For from the drop down menu. Click the Save button.
15. You may continue adding more stops and more containers to each stop until the convoy is complete. Once you are finished, select the Save button at the bottom of the screen. A message will tell you that the save is complete, and a new screen will be displayed.
16. The next step is to print out convoy manifests for each of your stops. Use the check boxes to select each of your stops and then click the Print button.
17. Now, you are ready to roll the convoy and send it out. With the stops still selected, click on Roll Out. A message will display, telling you the convoy was rolled out.
18. Next, you'll need to send the convoy data to your handheld scanner. With the stops still selected, click on Send to Handheld. Make sure your handheld scanner is firmly docked and connected and click OK. A message will display, telling you the data was sent. Click OK.
19. On your handheld scanner, select Data and then Get Convoy. A message will display, telling you that the convoy data was loaded. Click OK.
20. On your handheld scanner, select Shipments, Dispatch and then Sign Convoy. Scan or enter the Dispatch ID. You can also select it under the Mission Runs button.
21. The Stop # and Mark For will be filled in for you.
22. Enter the name in the Signed By field and enter any extra info, including a phone number.
23. Have the recipient sign the screen.
24. Select Save and then Done.
25. Next, make sure your handheld scanner is firmly docked and connected and select Data and then Send to PC.
26. Now you can view the convoy on your AMS computer and reprint the convoy manifest with the signature and close out info, if needed. To do this, select the Dispatch menu, select Convoy, select your convoy in the grid, select your stop in the convoy mission grid, and select Print.

The buttons towards the bottom perform the following functions:

Add - Allows you to add a new stop to this convoy.

Delete - Allows you to add a delete an empty stop. This can be useful if you created a stop, but no RF tags were added and you need to cancel the stop.

Roll Out - Allows you to to roll the convoy and send it out. With the stops still selected, click on Roll Out. A message will display, telling you the convoy was rolled out.

Close Out - Allows you to close out any stops that were not signed for on the handheld.

Send to Handheld - Allows you to to send the convoy data to your handheld scanner. This allows you to capture signatures for each stop of the convoy on the handheld. With the stops still selected, click on Send to Handheld.

Print - Allows you to print the Convoy Manifests. You must first print the manifests before you can roll the convoy or send the convoy data to the handheld scanner.

Save - Saves the your changes.

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